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Hotel Stay to Save FAQ

Failure to adhere to the following requirements will result in team fine, reservations being cancelled or team disqualification to attend. .

Rules For Stay to Save

  • All team members must book inside the Palmetto Hotel Room Block.
  • Exceptions are:  If you live inside 60 miles of the facility.  Members may use Points.  Staying with Friends or family does not qualify as an exception. 
  • Hotel Reservations must be made through the online links. DO NOT CALL HOTELS DIRECTLY. 
  • Teams must book a minimum of 10 room nights booked through the region reservation system unless they receive a region waiver. 
  • If 2  or more rooms are dropped by a team within 3 weeks of the event

Palmetto Region Stay To Save FAQs

What is Stay to Save?  

Requires attending teams who are not local (Region waives teams who are within 45 miles of the event to be determined Local) to book hotel rooms only within the list of hotels shown on Approved Hotel List.  Local teams must contact Host for approval.

Why use Stay to Save?   

Palmetto Region has been able to offer the event entry fee up to 50% less than other comparable multi-day tournaments and obtain hotel room rates at competitive group rates. The city tracks verifiable room blocks to determine the economic value of the tournament to the local economy (the key word  is” verifiable”).

The higher the economic value of an event, the greater the willingness of the city to make the facility available on the desired dates for the tournament, offer hotel rooms at affordable group rates and facility at a reasonable price. This, in turn, helps to keep the costs of running the event in check and protects team costs from major escalation year to year.

This program does the following to help members: 

  • Assures that we are able to get the best date requested for the event.  The more verifiable rooms nights you can show the city, the more the economic impact will be and more negotiations power to demand specific dates.
  • We are able to negotiate hotel room rates lower than individual can typically get. Hotels would not be restricted to keep competitive rates, and as rooms fill could increase rates as it gets closer to the event.
  • By doing this, we block enough rooms to assure all needing rooms are able to find rooms. Without a contract, hotels could sell out to other individuals or events and teams may have to stay well away from the venue.
  • With the economic impact, we can keep site rates lower- therefore keeping team entries lower.