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PVA Tryout Info

Tryout Rules for 2020-21

Membership Information

  • NEW-Membership Requirement:  All players who plan to join a club or participate in a tryout of one or more clubs must initially purchase a “Tryout” membership ($15) BEFORE joining a club or participating in any club activity, including tryouts.  Once the player commits to a club, instructions will be provided to upgrade and join the club.

  • AFTER the club(s) has made you an offer and after you have committed to the club of your choice, the club will email you a membership acceptance, where you will upgrade to a full membership and associate the club you choose with your membership so you can be added to a team roster.  

Multiple Club Tryout Rules

If you are trying out for multiple clubs, you are required to review the new rules.

This form must be completed before attending multiple tryouts:

Multi-Club Tryout Form (*online only in 2020-21)

Club directors will receive the information in this form. You do not need to bring a copy of this to tryouts, but it must be filled out before you participate in ANY tryouts.

Once you decide on a club, you must notify all clubs within 1 hr of your decision.

  • Teams/clubs may extend offers to players at anytime during the tryout window, but can not require or pressure a commitment until the signing date deadline. Once an offer is made, it may not be rescinded by the club until the end of open tryout period or until the player has communicated in writing accepting or declining the offer.

  • Players have until the “decision date” to make a decision, however, players may accept an offer at any time during the “open tryout window”. After your decision, you are required to notify ALL clubs that you tried out for within 1 hour of your decision.  Failure to do so can result in suspension and/or fine.   

    If you are trying out for multiple clubs and have finished all tryouts and received all offers, you are highly encouraged to make a decision within 48 hrs of your last offer in order to help move the process along for other families and assist Club Directors in managing team needs.

  • If the Club offers tryouts AFTER the deadlines shown above these rules do not apply. Players can be added to teams at anytime during the season.  Clubs can not accept team commitments before beginning of tryout dates shown above and members may NOT sign commitments to a club prior to these dates.

  • Clubs are required to make a players-parent contract available to both parties at time of tryouts or before for them to review.  This should be signed by all parties within 48 hrs of a commitment.  Both parties are responsible for keeping a copy of this in the event of dispute during the season.  Appeals will not be considered without signed contracts. 
    NEW: Due to Covid19, we encourage all to know the refund policy from the club in case the season is cut short.

  • Club offers and communication of acceptance or decline from players must be dated and in writing, via verifiable electronic communication (e.g. email ,website database,etc).  This will be required in event of dispute or complaint.

  • If a player does not provide a response to club(s) by the deadline dates above, the club is NOT required to hold a spot past the deadline.

  • Clubs who extend a greater number of offers than there are open positions on a team, and subsequently indicating that those limited number of open positions will be filled on a first- come-first-serve basis, is not in the spirit of this rule and is therefore a violation.

 Upon conclusion of the “Open Tryout Period”, offers and commitments may take place with no expectation of a grace period or requirements of rules above.

Palmetto Tryout Process: A Guide to Finding a Team

Club Tryouts – Navigating these Stressful Weeks
Volleyball Club Tryouts are approaching quickly.  This is both an exciting and a stressful time for players, families, and clubs.  In some areas of the state, club choices are many which only increases the stress as multiple clubs have tryouts scheduled around the same time.  The Palmetto Region is posting the information and perspective below as we feel it is important for families to understand the Region's tryout philosophy before entering the club tryout period. 

Ultimately, families are the consumer of this product called "club volleyball" and can wield the most power to ensure that clubs that look out for the best interest of their players are rewarded in the marketplace; and those that do not will be thus encouraged to change for the good of the sport.  

BUYER BEWARE!  DO YOUR HOMEWORK BEFORE TRYOUTS!  Read parent-player contracts and obtain promises in writing. 

It has come to the Region’s attention that a few clubs are scheduling, designing, and advertising their tryouts in a manner that attempts to limit players from attending the tryouts of other clubs. The Palmetto Region still holds to an open and fair tryout policy, and players should be allowed to tryout with any club they choose on any certain day, limited only by the dates and times established by the clubs themselves. The Palmetto Region Board and staff would like to inform our members that we neither support nor endorse any attempt by a club to manipulate players into believing or feeling that they do not have the right to tryout at multiple clubs, nor do we support any attempt by a club to coerce a commitment from a player prior to the Region’s official signing date.

Examples of manipulative tryout practices include but are not limited to the following: 

  • Requiring attendance for certain days/times of tryouts
  • Preventing players from leaving a tryout early or refusing entry to a player who shows up late
  • Coercing players to verbally commit or to sign a letter of commitment prior to the Region official signing date
  • Making an offer to a player that is only good until the player leaves the gym or until the next day (or any time prior to the official signing date – see above dates/times)
  • Offering 10 spots to 12 players, and the first 10 to accept make the team

We consider the above practices/scenarios to be in bad taste, creating a disadvantage for players/families and other clubs, and only creating an advantage for the club that implements such practices. Our Region Board and staff have worked diligently for many years to implement policies and guidelines for our Region that balance both the needs of the players/families and clubs of all sizes. Our current policies encourage and allow players to attend multiple days of tryouts at multiple clubs while also setting a deadline for signing so that clubs of all sizes are protected and their team finalization is not frozen indefinitely by a player who wants to delay the commitment process. 

What to expect from clubs: 

While there will inevitably be conflicts of dates and times, clubs should, at the very least, be understanding of the inherent conflicts during this potentially stressful time of tryouts. While every club would ideally like to have a maximum number of players in attendance for the entire duration of their tryouts, clubs that value the player experience and that want players to make the best, most informed decision for themselves will attempt to work with players through this process and will respect the player’s right to choose his/her own club experience; clubs are taking a huge risk for potential dissatisfaction or backlash from families when they monopolize a player’s tryout experience and/or coerce a commitment.

How to handle the tryout process as a player/family: 

Reminder you must have a USAV membership to tryout for any USAV club. If you choose to not play this year, you may receive a full refund, providing you request within two weeks following the last tryout.

After researching clubs and tryout dates, decide which clubs are your priorities. Prioritize those tryouts by attending them first or for the longest amount of time. If you find that you need to leave a tryout early or arrive late in order to make two different tryouts work within your schedule, contact the affected club(s) ahead of time. Let them know that you do understand they ideally want you there for the entire tryout, but ask if it will be acceptable for you to miss some of the tryouts. Their response will tell you a great deal about how they will handle you if you become a family in their club. Do not “put all your eggs in one basket”; diversify, at least somewhat, to create more opportunities for yourself. 

You should also be understanding that tryout time is a stressful time for clubs as well and that they need to make timely decisions that are best suited to their needs and the needs of the vast majority of their club. With this in mind, if possible make a decision before the final commitment day. Notify all clubs immediately upon your decision.

Ultimately, players and families want the same thing: maximum and accurate evaluations for players. However, it should be up to players and families to choose how you want to spend your tryout time and experience. Aside from clubs encouraging players to be in their gym for as long as possible in order for the coaches to make accurate evaluations, player-friendly clubs will not be monopolizing your time or tryout experience by making stipulations for attendance at their tryouts or by forcing a commitment prior to the signing date.

Remember, families, are the consumer in this transaction. If a club has policies that are giving you pause, then they will continue to operate that way when you are an official member of their club. It is in your best interest to reward clubs that treat their players in a positive, non-manipulative way. More likely than not, those are the type of clubs that will give you the most rewarding experience!

And for the record, we do not want readers to get the impression that a lot of our clubs are acting in unethical ways. The vast majority of our clubs are providing a wonderful club experience for volleyball families. We just wanted to put these tips out there before the tryout period opens as we get some questions and complaints every year about some scenarios and circumstances. Reminder, once you commit to a club, you are committing for the entire season. 

We hope everyone has a great tryout experience and is able to connect with a club for an enjoyable season! See you on the courts and good luck!

Getting Started

Within this page there will be links to other pages within the Palmetto Region web site. Please follow these links and familiarize yourself with the layout as this is where most all of your research will take place. Allow yourself plenty of time ahead of that first tryout date to compile the information you will need for a successful tryout.

Following is a suggested bullet list of priorities that will leave you much better prepared for tryouts. Each item will be fully described throughout this document along with supporting links to the PVA/Palmetto Region web site.

  • Most clubs have club registration to inform them you plan to tryout and/or join their club. Contact the club or search club website: 

Multiple Club Tryouts:

We suggest you narrow your search to 2 or 3 Clubs. Searching for clubs begins on the Juniors Club page. On this page all clubs in the Palmetto Region are listed and have links to those clubs that maintain web sites. You can locate clubs alphabetically. We also have a spreadsheet that provides the clubs tryout dates/times by age.

Comparing Clubs and offers:

Once you have determined the clubs you wish to focus on, the best method to learn as much as you can about them will be other parents/players who have previously played for that club. Also visit their website and parent-player information meetings, if provided.

The club’s web site should give you most of the information about their upcoming season.  We recommend you also read the How to Compare a Club resource on the PVA website.