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COVID Tournament Policies

Return to Play Guidelines for Competition Venues and Events

NEW for 2021

These Covid rules listed below will supersede any conflicting rules that are published by the region. 

Palmetto Region is planning for the best experience for everyone during this very unusual season.  For our season to be successful, it will take EVERYONE to follow the below rules.  

Regardless of your belief on COVID, you must agree to adhere to the rules below to participate or attend tournaments within our region during this season.  Our priority is the safety of members and spectators.   

Expect fewer facilities available. Facilities that are available, we will probably use on both Saturday and Sunday for single day events, rotating age groups on Sunday for different events.
Rock Hill will be used more due to availability, quality and size.

Prior to Event

Hotel Reservations: 

If individuals or teams need hotel reservation for any region event this season you will need to make reservations a little earlier than normal.  Each event should provide hotel information with specific info located on the tournament schedule page.  

2021 Gate Ticket Sales

9/28/20: Update- region may change to online tickets- update coming soon. 

All facilities will have a maximum capacity that the region must adhere to. Please understand, this is set by facility or fire marshal, not the region or host. 
 

Region will handle online pre-orders, sales and shipping via our staff for 2021 in order to control attendance to each facility. There will be NO gate sales at events. 

Each facility will have a ticket capacity and will be posted in the table below and kept updated as we receive information. 

Ticket sales will be very similar to what we have done in past for Region Championships. Pre-order by team, Pay, tickets mailed to club.  The difference, each event will have a capacity limit for the number of tickets available by team.

  • Tickets may be ordered no later than 3 weeks prior to the event. Must be ordered by club, not individually.  Team assignment to specific facilities should be posted 4-6 weeks in advance. 
     
  • Tickets will be mailed within a few days of order to the club placing order.  
     
  • Wrist band tickets must be worn prior to entry and for the duration of the event.
     
  • Players will enter facility by wearing uniform.  Adult rostered staff will need to show USAV membership card with photo included or have photo ID.  Click here for how to access your membership card
     
  • Entrance is allowed by pre-ordered tickets only, with few exceptions. No walk-up ticket sales will be allowed.
     
  • When placing order, we do not need to know names, only quantities. This provides club-team to determine distribution.
     
  • No refunds will be issued for tickets, unless region cancels tournament or team is unable to attend due to COVID related sickness, see refund policy.    

2021 Ticket Price: (Prices may change is we decide to use online app to purchase)

Venues 6 courts or less

Single Day : Adult  $5.  Child (0-18)- $0 (Children is included in total ticket count)

Venues 7 or more courts:

Single Day: Adult $10. Child(5-18)- $5 (4 and under free)

2 Day:  Adult per day $10. Child $5.  Weekend $15 Adult. Child (5-18) $10  (4 and under free)

3 Day:  Adult per day $10. Child (5-18) $5. Weekend $25. Child (5-18) $15 (4 and under free)

Capacity Determination  

The region is publishing the tentative guidelines as of Mid-September.  We are basing all assumptions that COVID will be about the same through our season.  With vaccines on the horizon, we could see a vast improvement during our season OR things could get worse before better.   Obviously, we will have to adjust as needed. 


Spectator attendance will be determined by :
(Maximum capacity- team quantity/ by courts/teams)   
Expect quantity of available tickets will vary per event.  Region will publish an estimated ticket availability per team on bottom of this page as it becomes available. 

Region will assume a team membership average quantity of 15 for purposes of determining spectator capacity by facility.
 

We assume 4 teams per court or 60 players/staff per court.  No 5 tm pools allowed this year.  If 3 team pools, more tickets available.

Staying Home and Reporting When Appropriate 

Families many have a vast difference of opinion about COVID 19.  Our rules are non negotiable until the date the region suspends any restrictions. 

Any member or family members who:

  • have COVID-19 symptom(s)
  • have tested positive for COVID-19
  • have recent exposure to someone who has tested positive for COVID-19

and knowingly attends a practice or tournament without first notifying your club director may face suspension from Palmetto Region.  Notification must be in BOTH email or text and phone call.  You must also get a response from the director before any attending any activity. 

The region requires that you have 14 day quarantine and a negative test result before attending a tournament. 

  • All staff, spectators and players should stay home if they have a fever or feel sick. Take temperatures before leaving home.  If above 100.3 do not attend.
     
  • All staff, spectators and other auxiliary groups must quarantine and stay home if they have tested positive for COVID-19 or are showing COVID-19 symptoms or have had close contact with a person who has symptoms of COVID-19 within the past 14 days.
     
  • We encourage all parents to bring individual hand sanitizer and cleaning wipes.  If we have bleachers or chairs- recommend wiping them before seating. 

 

During the Event
 

Facility Protocol for Tournaments

  • Mask are required by EVERYONE inside all facilities. Only exception it is optional for players who are participating in a match.   Anyone refusing to wear a mask inside the facility will be required to leave immediately and team you are associated with could face penalties.
    Players must wear a mask while not participating on the court.  

     
  • All players should bring their own water bottles, mark each with names.  No water stations will be available in facilities.
     
  • No handshakes, high-fives or or huddles by teams. 
     
  • Teams playing will NOT change sides after each set. Spectators should not move seats, if provided.  Please wipe off your provided seats after match. 
     
  • Two volleyballs will be used for each court.  Between matches, the R1 will ensure the working sanitize the volleyballs (using cleaning product provided by host) before the next match.
     
  • Hand sanitizer and sanitizing product will be available at every court. Everyone is encouraged to bring your own also. 
     
  • All spectators must maintain 6 feet social distancing at all times during the event. (Consideration should be given to families from the same household)
     
  • Teams are encouraged to assign a parent willing to video match and publish using facebook live for team spectators not in attendance. 
     
  • Work Team to bring own pencils/pens and are responsible for wiping down table before starting. 

 

Court Match Protocol 

In short: only people in the court area will be:

  • The two playing teams and limited spectators from these two teams. 
  • 1 person from off the team (Team Communication Coordinator) 
  • Only required members of the working team. 
     
  • Reminder- EVERYONE, except players participating in the match will be required to wear a mask while inside facility.

FIRST SCHEDULED MATCH OF DAY

  • Players/Adult staff of playing teams are not allowed inside the facility earlier than 30 mins before their teams scheduled start. 
     
  • Parents/Spectators may not enter the facility earlier than 15 mins before the start of their teams first scheduled match. 
     
  • Off team may not enter facility until their scheduled match and must follow guidelines below.  
     
  • Work Team will not enter facility except for work team members, as described below.

Second scheduled match and remainder of day/wave.
 

Teams and spectators must leave court area immediately after the end of your team's match, unless you are scheduled to play the next match.  Coach- if you plan a post match meeting and are not scheduled to play or work next match, hold your meeting away from court area in social distancing area. 

Off team players, coaches and spectators are not to be in the court area and must leave the court area immediately after your team's match to an area where social distancing can be accomplished. Host will provide suggested areas, if available.  Outside would be the primary choice, weather permitting.  If the facility doesn’t have space inside and weather is bad, spectators will need to return to their cars. 

Off team must assign 1 person (Team Communication Coordinator)
to stay in the court area and notify team players/coach to return no earlier than 10 points within end of the deciding game.   If the score in game two is close and can't be determined, you may have your team return.  If match goes to 3rd game, players may stay in court area but must social distance. 

Team communication coordinator may NOT allow parents and spectators to return to court area until AFTER team warmups have begun.  This provides time for playing team spectators to leave area. 

Arriving spectators are encouraged to bring wipes to clean bleachers/chairs, if seating is available.  Region website will provide seating options by facility.

Violation of the rules above from anyone associated with your team may result in a 5 point penalty to the team for first offense. Second offense may result in forfeit of the first game of the next match. Spectators who refuse to abide will be removed from the facility for the day. 

Work Team: (all wear mask)

Players, coaches and spectators (except for designated workers) must leave the court area to an area where social distancing can be accomplished. Host should suggest areas.  Outside would be the primary choice.  If the facility doesn’t have space inside and weather is bad, spectators will need to return to their cars. 

Head or Assistant Coach will serve as Team Communication Coordinator and supervisor of official work team.  Coach may also serve one of the team work duties.  If coach is not participating in work team, must stay in court area.

 

 Coach is to assign workers to cover the following work positions:  R2, two line judges, scorekeeper, libero tracker, scoreflipper.  Be prepared to provide R1, if needed. 

No additional players may be in court area.  Assigned workers will work entire match.  You can rotate different work team members for future matches. 
Scorekeepers are to bring their own pencils/pens. Wipe table before you begin with provided cleaning products. 

 

Coach Team Communication Coordinator may notify remaining team players/coach who can return no earlier than 10 points within end of the deciding game.   If the score in game two is close and can't be determined, you may have your team return.  If match goes to 3rd game, players may stay in court area but must social distance. 

Coach Team communication coordinator may NOT allow parents and spectators to return to court area until AFTER team warmups begin. 

Due to a potential shortage of officials working college matches, each team must have a R1 certified official in event we do not have a paid official. 
 

Viewing a match that your team is not participating.

At times, coaches, players or spectators desire to view matches that your team is not participating.  Due to Covid rules, this will not be allowed.  1 coach per team may view a match for scouting purposes.
All others, if you desire to view another teams match, we suggest you ask if that team has a parent who will be showing it via facebook live and watch the match outside court area via phone.


Food Tables: Current plans will allow team food tables if teams follow the rules below. 

  • Some facilities restrict food tables, check on region website before planning.
  • All food has to be individually packaged/wrapped. IE, no communal bowls, shared sandwich trays, etc. 
  • Teams are to social distance as much as possible.  
  • Set up outside if weather permitting. Check our website on facility rules concerning food and tables.

     
  • Covid Modified Refund Policy
    • Normal refund policy for non-covid withdrawals. 

WITHDRAWAL DEADLINES & PENALTIES

SINGLE DAY TOURNAMENTS

MULTI-DAY TOURNAMENT*

FINE / SANCTIONS

4 Weeks Prior

6 Weeks Prior

Loss of Entry Fee or Fee due if unpaid

3 Weeks Prior

4 Weeks Prior

Loss of Entry Fee (Due if unpaid) and $50 Fine

1 Week Prior (Must call and speak with someone on phone and send an email)

  • 2 Weeks Prior (Must call and speak with someone on phone and send an email)

Loss of entry fee (Due if unpaid) and $100 fine

Within 48 Hours (Must call and speak with someone on phone and send an email)

1 Week Prior (Must call and speak with someone on phone and send an email)

Loss of entry fee(Due if unpaid), fine of $150 and sanction

NO SHOW with no record of call AND email

NO SHOW with no record of call AND email

Loss of Entry Fee (Due if unpaid), fine of $200 and sanction

Tournament Entry Fee is Due 4 weeks prior to event. Fees paid after this date will be charged late fee.

Tournament Entry Fee is Due 6 weeks prior to event. Fees paid after this date will be charged late fee.

Late Fee: $25 per team

 

Covid Modified Refund Policy for 2021

  • Region will refund 100% of entry if region cancels the tournament or facility becomes unavailable and we cannot find a replacement within reasonable 20 miles of original site . 
     
  • Teams who must withdraw due to Covid related issues may request from region a full refund.  Full refunds may be issued if team provides statement from doctors showing team member(s) reported positive for Covid

Available Spectator Tickets for Region Tournaments

Below is our first draft of tournament information that provides:  Total spectator tickets available by facility (that we know if currently), food table info, seating and other info.  

This will be updated regularly as we receive information from host. 

 

 

Contact

Palmetto Region Volleyball
 
137 Gardenia Dr. 
Ninety Six, SC 29666
 

(864) 576-3700

 
General Questions
office@palmettovb.com
All Registration / Member Questions

members@palmettovb.com
 
All Tournament Questions
tournaments@palmettovb.com
All Official & Clinic Questions